In this article, we will study the working capital and  will  learn how its important to manage for any organization and its useful for commerce and management students.

Working capital management involves the relationship between a firm’s short-term assets and its short-term liabilities. The goal of working capital management is to ensure that a firm is able to continue its operations and that it has sufficient ability to satisfy both maturing short-term debt and upcoming operational expenses. The management of working capital involves managing inventories, accounts receivable and payable, and cash.

The focus of this reading is on the short-term aspects of corporate finance activities collectively referred to as working capital management. The goal of effective working capital management is to ensure that a company has adequate ready access to the funds necessary for day-to-day operating expenses, while at the same time making sure that the company’s assets are invested in the most productive way. Achieving this goal requires a balancing of concerns. Insufficient access to cash could ultimately lead to severe restructuring of a company by selling off assets, reorganization via bankruptcy proceedings, or final liquidation of the company. On the other hand, excessive investment in cash and liquid assets may not be the best use of company resources.

Effective working capital management encompasses several aspects of short-term finance: maintaining adequate levels of cash, converting short-term assets (i.e., accounts receivable and inventory) into cash, and controlling outgoing payments to vendors, employees, and others. To do this successfully, companies invest short-term funds in working capital portfolios of short-dated, highly liquid securities, or they maintain credit reserves in the form of bank lines of credit or access to financing by issuing commercial paper or other money market instruments.

Working capital management is a broad-based function. Effective execution requires managing and coordinating several tasks within the company, including managing short-term investments, granting credit to customers and collecting on this credit, managing inventory, and managing payables. Effective working capital management also requires reliable cash forecasts, as well as current and accurate information on transactions and bank balances.

Factors affecting working capital

Both internal and external factors influence working capital needs; we summarize them

 Internal and External Factors That Affect Working Capital Needs

Internal Factors External Factors
 

  • Company size and growth rates
  • Organizational structure
  • Sophistication of working capital management
  • Borrowing and investing positions/activities/capacities
 

  • Banking services
  • Interest rates
  • New technologies and new products
  • The economy
  • Competitors

The scope of working capital management includes transactions, relations, analyses, and focus:

  • Transactions include payments for trade, financing, and investment.
  • Relations with financial institutions and trading partners must be maintained to ensure that the transactions work effectively.
  • Analyses of working capital management activities are required so that appropriate strategies can be formulated and implemented.
  • Focus requires that organizations of all sizes today must have a global viewpoint with strong emphasis on liquidity                                                                                                                                                                                                                                                                          Working capital management is a business strategy designed to ensure that a company operates efficiently by monitoring and using its current assets and liabilities to the best effect. … A company’s working capital is made up of its current assets minus its current liabilities.

What Is Working Capital Management?

Working capital management is a business strategy designed to ensure that a company operates efficiently by monitoring and using its current assets and liabilities to the best effect. The primary purpose of working capital management is to enable the company to maintain sufficient cash flow to meet its short-term operating costs and short-term debt obligations.

A company’s working capital is made up of its current assets minus its current liabilities.

Working Capital= CURRENT ASSETS-CURRENT LIABILITIES

Understanding Working Capital Management

Current assets include anything that can be easily converted into cash within 12 months. These are the company’s highly liquid assets. Some current assets include cash, accounts receivable, inventory, and short-term investments.

  • Working Capital Management requires monitoring a company’s assets and liabilities to maintain sufficient cash flow.
  • The strategy involves tracking three ratios: the working capital ratio, the collection ratio, and the inventory ratio.
  • Keeping those three ratios at optimal levels ensures efficient working capital management.

Current liabilities are any obligations due within the following 12 months. These include operating expenses and long-term debt payments.

Working capital management helps maintain the smooth operation of the net operating cycle, also known as the cash conversion cycle (CCC)—the minimum amount of time required to convert net current assets and liabilities into cash.

Benefits of Working Capital Management

Working capital management can improve a company’s earnings and profitability through efficient use of its resources. Management of working capital includes inventory management as well as management of accounts receivables and accounts payables.

The objectives of working capital management, in addition to ensuring that the company has enough cash to cover its expenses and debt, are minimizing the cost of money spent on working capital, and maximizing the return on asset investments.

Types of Working Capital Management Ratios

There are three ratios that are important in working capital management: The working capital ratio or current ratio; the collection ratio, and the inventory turnover ratio.

Working capital management aims at more efficient use of a company’s resources.

  1. The working capital ratio or current ratio is calculated as current assets divided by current liabilities. It is a key indicator of a company’s financial health as it demonstrates its ability to meet its short-term financial obligations.

Although numbers vary by industry, a working capital ratio below 1.0 generally indicates that a company is having trouble meeting its short-term obligations. That is, the company’s debts due in the upcoming year would not be covered by its liquid assets. In this case, the company may have to resort to selling off assets, securing long-term debt, or using other financing options to cover its short-term debt obligations.

Working capital ratios of 1.2 to 2.0 are considered desirable, but a ratio higher than 2.0 may suggest that the company is not effectively using its assets to increase revenues. A high ratio may indicate that the company is not securing financing appropriately or managing its working capital efficiently.

2. The Collection Ratio

The collection ratio is a measure of how efficiently a company manages its accounts receivables. The collection ratio is calculated as the product of the number of days in an accounting period multiplied by the average amount of outstanding accounts receivables divided by the total amount of net credit sales during the accounting period.

The collection ratio calculation provides the average number of days it takes a company to receive payment after a sales transaction on credit. If a company’s billing department is effective at collections attempts and customers pay their bills on time, the collection ratio will be lower. The lower a company’s collection ratio, the more efficient its cash flow.

3. The Inventory Turnover Ratio

The final element of working capital management is inventory management. To operate with maximum efficiency and maintain a comfortably high level of working capital, a company must keep sufficient inventory on hand to meet customers’ needs while avoiding unnecessary inventory that ties up working capital.

Companies typically measure how efficiently that balance is maintained by monitoring the inventory turnover ratio. The inventory turnover ratio, calculated as revenues divided by inventory cost, reveals how rapidly a company’s inventory is being sold and replenished. A relatively low ratio compared to industry peers indicates inventory levels are excessively high, while a relatively high ratio may indicate inadequate inventory levels.